Privacy Notice

Who are we?

Fyte & Morgan Philips Singapore Pte Ltd; Fyte & Morgan Philips Mexico SA, Fyte & Morgan Philips Deutschland GmbH, Fyte & Morgan Philips Belgique SPRL, Fyte & Morgan Philips Suisse SA, Fyte & Morgan Philips Luxembourg SA, Fyte France, Morgan Philips France, Hudson Global Services, Morgan Philips Middle East & Africa, Morgan Philips Banking & City, Morgan Philips Executive Transition, Morgan Philips Outplacement are part of the Morgan Philips Group. Group means our subsidiaries, our ultimate holding company and its subsidiaries together with our associated companies.

We are a recruitment agency and recruitment business. In addition, we provide consulting, coaching, talent management and assessment services.

 

About this notice

This privacy notice tells you what to expect when we collect personal information about you.

We are committed to ensuring your privacy is protected. Should you provide us with personal information by which you can be identified, then you can be assured that we will use that information only in accordance with this privacy notice. All of our employees and third parties who have access to or are involved in the processing of personal information respect the confidentiality of such personal information. We are a data controller for the purposes of data protection legislation.

 

What is covered by this notice?

We collect the personal data of the following types of people to allow us to undertake our business:

  • Jobseekers
  • Prospective and live client contacts;
  • Participants at or of our Assessment/ Development Centres and / or of our online testing
  • Supplier contacts to support our services;
  • Employees
  • consultants, temporary workers
  • Visitors to our website

We collect this information about you in order to carry out our core business and ancillary activities.

This privacy notice also covers:

  • Security
  • Retention of your personal information
  • Your right to withdraw consent to our processing of your information
  • Your right to access information we hold about you.

 

Jobseekers: the information we collect and how we use it.

When you apply for a job through our website, other job boards, social networks, our registration process or advertising, we will gather personal information about you from your CV and our registration form and other sources (such as LinkedIn). This is in order to enable us to find you an appropriate job.

The information we gather includes, but is not limited to:

  • Your name
  • Your contact details including your personal email address and telephone number
  • Your right to work in our country
  • Your qualifications
  • References verifying your qualifications and experience
  • Your career history
  • Links to professional profiles available in the public domain, such as LinkedIn.

We hold and use this information in order to:

  • Assist you in finding an appropriate job.
  • Communicate with you regarding job opportunities and the progress of any applications you make.
  • To provide your details to appropriate prospective employers. We will only share your information with named prospective employers with your permission.
  • Provide you with job alerts relating to roles we think you might be interested in.
  • Provide you with help and advice to assist in your job search.
  • Provide you with information about general trends in the world of work.
  • Seek your feedback on our services.
  • Fulfil our obligations to our clients.
  • Provide you with insights and advice to assist in your development.
  • Provide insights gathered on you to our clients based on our tools and methodologies.

We may also gather information about you as part of our research to support our clients’ resourcing needs. We obtain such information from sources such as LinkedIn, job board websites, online CV libraries, your business card and personal recommendations. In the event that we gather data about you, we will inform you of the fact that we hold personal data about you by sending you this privacy notice within 30 days of gathering the data. You have the right to amend your communications preferences and / or personal profile at any time. You can request access to your details by sending an email to the following address privacy@morganphilips.com.

We may share your personal information with the following:

  • Other Morgan Philips Group offices, including those outside the European Union (EU) and the European Economic Area (EEA), when you tell us you would like to be considered for jobs in other countries.
  • Trusted third parties who provide functions on our behalf, such as reference, qualification and criminal record checking services, psychometric evaluations, skills testing and payroll services. These third parties are required to comply with our stringent undertakings relating to security and confidentiality.
  • Trusted third parties who provide us with research and emailing services. These third parties are required to comply with our stringent undertakings relating to security and confidentiality.
  • clients for the purpose of introducing candidates to them ;
  • candidates for the purpose of arranging interviews and engagements;
  • clients, business partners, suppliers and sub-contractors for the performance and compliance obligations of any contract we enter into with them or you;
  • subcontractors
  • credit reference agencies, our insurance broker, compliance partners and other sub-contractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you.
  • Regulatory or law enforcement agencies, when required by law to do so.

We do not share your personal information with third parties who wish to use it for marketing purposes.

We do undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision making process.

 

Our Talent Management Solutions

Our legitimate interests in processing personal data enables our global Talent Solutions teams to provide their specialist assessment, leadership and organisational development services in order to:

  • fulfil our obligations to our clients,
  • assess you as part of any assessment, development centre or on line testing (commissioned by your employer / prospective employer ), that you have participated in.
  • provide you with insights and advice to assist in your development.
  • provide insights gathered on you to our clients based on our tools and methodologies

Our Reports are valid and beneficial to you for a period of two years from the date of issue. We therefore only retain them for a period of two years plus a short grace period of 3 months (2 Year 3 months).

 

Employers: the information we collect and how we use it.

When you ask us to work with you we will record information about you, including but not limited to:

  • Your name
  • Your job title
  • Your business contact information including your business email address
  • Your organisation.

We hold and use this information in order to:

  • Provide the service you have asked us to provide
  • Provide you with reports on the work we are undertaking on your behalf
  • Advise you of relevant services and products
  • Provide you with information about general trends in the world of work
  • Seek your feedback on our services

We may share your personal information with the following:

  • Job applicants whom you invite to interview or make an offer to.
  • Other Morgan Philips Group offices, including those outside the European Union (EU) and the European Economic Area (EEA), in order to provide services to you.
  • Trusted third parties who provide us with research and emailing services. These third parties are required to comply with our stringent undertakings relating to security and confidentiality.
  • Regulatory or law enforcement agencies, when required by law to do so.

The lawful basis for the third party processing will include:

  • Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs;
  • satisfaction of their contractual obligations to us as our data processor;
  • for the purpose of a contract in place or in contemplation;
  • to fulfil their legal obligations.

 

Legal basis for the processing of personal data

Our legal basis for the processing of personal data is our legitimate business interests, described below. We may also rely on contract, legal obligation and consent for specific uses of data.

We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate). Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

 

Our legitimate business interests

Our legitimate interests in collecting and retaining your personal data are as follows:

  • As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts.
  • In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements.
  • To maintain, expand and develop our business we need to record the personal data of prospective candidates, client contacts, including our Talent Management client contacts and candidates.
  • To enable us to provide our Talent Management services to both Clients and individuals .
  • To deliver our ancillary services

 

Visitors to our website.

We use Google Analytics and cookies to gather general information about visitors to our websites in order to better understand how our websites are used. We may share this general information with trusted third parties so they too may understand how our websites are used.

If we hold an email address for you, we may occasionally use cookies to gather information about your personal use of our websites. This is in order to provide you with a tailored service.

 

Morgan Philips Cookie Policy

> About cookies

This website uses cookies. A cookie is a file containing small pieces of text that a web server sends to your web browser when you access an internet site.

The main purpose of cookies is to streamline your use of the website; cookies make the interaction between users and websites faster and easier. They can’t look into your computer or read any personal information or other material on your hard drive. They can’t carry viruses or install anything harmful on your computer.

In all cases in which cookies are used on this site, the cookie will not collect any personally identifiable information.

> How does Morgan Philips use cookies?

Here is a list of the main cookies we use, and what they are used for.

> Category Usage

Preference cookies record information about choices you’ve made or settings to improve your visit. Data stored is anonymous.

Measurement cookies : we use Google Analytics to improve the functionality and usability of the site and the services we provide to site visitors. As with other cookies, user data is all anonymous. Please see Google Analytics’ privacy policy for further information.

> Managing Cookies

Morgan Philips operates an ‘implied consent’ policy which means that through the use of our site we assume that you are happy with our cookie policy. If you are not happy, then you should either not visit this site, delete the cookies having visited the site, or visit the site using your browser’s anonymous usage setting. Alternatively, most web browsers allow you to turn off the cookie function.

Please note that if you choose to reject cookies, certain parts of this site may not be available to you or may not function properly.

For guidance on how to change your browser settings as well as more detailed information about cookies, go to www.aboutcookies.org where you can learn about managing, reviewing and deleting cookies.

Our websites may contain links to external websites operated by other organisations. Those organisations may collect personal information from visitors to their site. We cannot guarantee the content or privacy practices of any external websites and does not accept responsibility for those websites.

 

Security.

We are committed to protecting the security of your personal information. We use a variety of measures, including but not limited to, firewalls, antivirus and SSL encryption in order to protect your personal information from:

  • Unauthorised access
  • Improper use or disclosure
  • Unauthorised modification or alteration
  • Unlawful destruction or accidental loss.

Where we store and process your personal data

The data that we collect from you may be transferred to, and / or stored at, a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted [using SSL technology]. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

 

Retention of your personal information.

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have a data retention policy and run data routines to remove data that we no longer have a legitimate business interest in maintaining.

We do the following to try to ensure our data is accurate:

  • our website enables you to manage your data and to review whether the details we hold about you are accurate
  • prior to making an introduction we check that we have accurate information about you
  • we keep in touch with you so you can let us know of changes to your personal data

We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes:

  • the nature of the personal data;
  • its perceived accuracy;
  • our legal obligations;
  • whether an interview or placement has been arranged; and
  • our recruitment expertise and knowledge of the industry by country, sector and job role.

We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our main Customer Relationship Manager (CRM) system. We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.

For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms. Our current retention policy is available upon request on privacy@morganphilips.com.

 

Your rights.

You have the following rights:

  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you to be corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • If you ask us to delete the information we hold on you we will delete all information with the exception of your email address, first name and last name. This will enable us to record that you have withdrawn consent. In addition, where required by law, we may retain certain personal information about you to fulfil our legal obligations.
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is some particular situation which makes you want to object to processing on this ground.
  • Amend your communication preferences. You can tell us and update the type of information you would like to receive from us.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party in certain formats, if practicable.
  • Make a complaint to a supervisory body

The above rights may be exercised by contacting us on privacy@morganphilips.com .

 

Your right to access information we hold about you.

You have the right to access the information we hold about you. Where we are legally permitted to do so, we may refuse your request and will provide you with our reasons for doing so.

You may request to access the information we hold about you by emailing us at this email address: privacy@morganphilips.com.

 

Changes to our privacy notice

Any changes we make to our privacy notice in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy notice.

 

Contact us

You may contact us about any questions you have in respect of this privacy notice at privacy@morganphilips.com.

 

 

Legal Notice

Person in charge of the Website:

The Internet website http://www.morganphilipsexecutivesearch.com/ and its contents (hereafter the “Website”) are the property of the company MORGAN PHILIPS GROUP, a public limited company under Luxembourg law whose registered office is located at 74, avenue de la Faïencerie, L-1510 Luxembourg, registered with the Company Trade Register of Luxembourg under the number B 177 178.

The Website is hosted in Luxembourg, by the company NETLINE SA, located at 1, rue de Bitbourg, L 1023, Luxembourg.

 

Terms of use for the Website:

The use of the Website is subject to the conditions expressed hereafter. By accessing the Website and by consulting it, the user (designated hereafter as “the User”) undertakes to observe the present terms of use, which he accepts without reserve. These terms of use can be amended by the company MORGAN PHILIPS GROUP and these amendments are opposable to the User within fifteen working days following their placing on line on the Website.

The User must have legal authority to use the Website and to communicate personal data which relate to him. The User guarantees the company MORGAN PHILIPS GROUP and the companies of the MORGAN PHILIPS GROUP that he is legally an adult or that he has the legal capacity according to the laws applicable to him.

 

Object of the Website:

The Website is not an e-commerce website. It introduces the activities of the companies of the MORGAN PHILIPS GROUP and contributes to their promotion. The consultation of the Website, the communication of the User’s personal data on the Website or the use of any of the functionalities suggested on the Website cannot create a contractual relationship of a commercial nature between the User and the company MORGAN PHILIPS GROUP.

Any commercial relationship following-up on the use of the Website by the User is established in an autonomous and separate way, solely and exclusively between the User and one of the following companies of the MORGAN PHILIPS GROUP: MORGAN PHILIPS LUXEMBOURG, MORGAN PHILIPS FRANCE, MORGAN PHILIPS ASIA, MORGAN PHILIPS SINGAPORE, MORGAN PHILIPS SUISSE, FYTE, MORGAN PHILIPS DEUTSCHLAND GMBH MORGAN PHILIPS BELGIQUE SPRL, MORGAN PHILIPS MIDDLE EAST & AFRICA SAS, MORGAN PHILIPS INTERIM MANAGEMENT, MORGAN PHILIPS EVOLUTION SAS, MORGAN PHILIPS NORTH EAST LLC, MORGAN PHILIPS BANKING & CITY, MORGAN PHILIPS ENGINEERING & MANUFACTURING, MORGAN PHILIPS MEXICO SA DE CV.

 

Intellectual property:

The contents of the Website and the services associated with these contents (in particular characters, photographs, logos, graphics, illustrations, images, equipment, texts, accounts, audio or video tapes, software or data built-in within the software or generated by the latter) belong to the company MORGAN PHILIPS GROUP which holds all intellectual property rights relating to these contents and to the associated services, whether these rights are registered or not.

The company MORGAN PHILIPS GROUP also holds the trademarks MORGAN PHILIPS®, MORGAN PHILIPS: THE JOB FINDER®, MORGAN PHILIPS: THE DIGITAL HEAD HUNTING®.

The Website is intended for the personal use of the User, with a non-commercial purpose. Any use of the content of the Website, the associated services or the trademarks outside of this personal and private use requires a written and prior authorization of the company MORGAN PHILIPS GROUP (contact: contact@morganphilips.com).

 

Use of the Website:

The User commits to use the Website responsibly and to not infringe the rights of the companies of the MORGAN PHILIPS GROUP or of their customers and to not cause them harm. The User commits in particular i) to not damage the reputation, defame, insult, harass or threaten any of the companies within the MORGAN PHILIPS GROUP, one of their customers or a third party and ii) to not use a device, subroutine or software which may threaten the proper functioning of the Website.

 

Links to or from other sites:

The Website may contain links to external Websites likely to be of interest for/to the User. The company MORGAN PHILIPS GROUP declines all liability relating to the contents of these sites and their use by the User. The company MORGAN PHILIPS GROUP authorizes the creation of a hypertext link towards the Website, without frame, to the address of the homepage of the Website. Any other link requires the prior written approval of the company MORGAN PHILIPS GROUP (contact: contact@morganphilips.com).

 

Guarantees relating to use of the Website:

The company MORGAN PHILIPS GROUP and the companies within the MORGAN PHILIPS GROUP shall make their best efforts to ensure the proper functioning of the Website and the quality of information displayed on the Website. They are however not bound by a duty to achieve a specific result. Consequently, the company MORGAN PHILIPS GROUP and the companies within the MORGAN PHILIPS GROUP cannot provide any guarantees or assurances relating to the information supplied and cannot be held liable for i) any loss or damage, direct or indirect, tangible or intangible, resulting from the use of the Website or of the information displayed on the Website as well as ii) any loss of actual or expected income or profits, commercial loss, loss of customers or turnover, damage to the reputation or brand image and loss or corruption of the User’s personal data.

The company MORGAN PHILIPS GROUP endeavors to keep the Website up to date but cannot however guarantee the accuracy, completeness or timeliness of the information disseminated on the Website, or the suitability of said information for the use that the User intends. The User recognizes that he is solely liable for his use of this information.

The company MORGAN PHILIPS GROUP and the companies within the MORGAN PHILIPS GROUP do not guarantee:

– the existence or the availability of any offer mentioned in the Website, the definitive terms of an offer or its duration;

– that a customer will request information relating to the User, will request a meeting with the User or that it will recruit him or that the candidates will be available or will meet the requirements of a customer;

– that a customer will comply with the confidentiality of the User personal data which may have been forwarded to it;

 

Access to the Website:

The company MORGAN PHILIPS GROUP makes its best efforts to ensure the access to the Website. However, the company MORGAN PHILIPS GROUP cannot be held liable for the temporary unavailability of the Website due to maintenance or improvement works, or for technical reasons which are not attributable to it. The company MORGAN PHILIPS GROUP reserves the right to refuse access to the User to the Website at any time and without prior notice.

 

Applicable law and competent jurisdiction in case of dispute relating to the Website:

The Website is developed and managed by the company MORGAN PHILIPS GROUP, whose registered office is located in Luxembourg. The Website is hosted in Luxembourg. Any dispute relating to the Website, its consultation or its use by the User will be subject to Luxembourg law and will fall under the jurisdiction of the Luxembourg courts.

 

Other website of Morgan Philips :